Data Protection Notice

The epi is strongly committed to protecting your privacy and the personal data you provide when using our epi-learning platform, and has put in place data protection rules with the aim of ensuring best practice when handling users' personal data.

In the course of using the epi-learning platform, personal data is collected and processed from and about you only to the extent necessary to provide services or content you have requested. These data are connected with your person. It is therefore our duty to inform you which data is collected and processed and which rights you have with regard to data collection and processing. By means of a suitable IT security infrastructure, we ensure that internally only those persons who need this access for the fulfilment of their tasks are granted access to this information.

On the platform you have access to the epi-learning material and can keep track of your learning.

The Institute of Professional Representatives before the EPO (epi), Bayerstrasse 83, 80335 Munich, Germany, is responsible for data collection and processing.


Why does epi collect certain personal data?

The epi collects and processes personal data only to the extent necessary to provide services or content you have requested.

This privacy statement is specifically about, epi's learning Management System (LMS). It tells you what information we collect about you through it, the purpose for which we collect that data and how we do so.


What information does epi collect about you through its epi-learning platform? 

When you register with the epi-learning platform, you will be asked to provide certain personal data (first name, last name, email address), which we will use to identify you. You can access or modify this data or request the deletion of your account at any time.

When you register for courses on the main epi website, the following personal data that you enter in the registration form will be synchronised with the LMS: first name, last name, email address, membership number.


What does epi use this information for?

This iinformation is collected for the purposes of providing training and showing you your progress through the activities on offer in our epi-learning platform (e.g. tests and modules taken).

Information may be aggregated in anonymised form to produce reports on user preferences, with a view to optimising technical improvements.


With whom does epi share this information and why? 

This information will be shared with the following people only:

For the purposes of administering the platform and user support, it will be shared with the epi staff and the contractors specifically selected for these purposes.

Tutors external to the epi - hired on a contractual basis for a particular course - receive a list of that course's participants containing their first names, last names, and email addresses.

Course participants (e.g. epi students) have access to courses for which they have been activated by course administrators and can enter content and participate in activities within the specifications of the course administrator. They can see if necessary data such as first name, last name as well as course content, e.g. personal forum entries, from other course participants. First/last name is only visible if the other participant has posted a forum entry. Privileged users such as teachers and managers will always be able to see email addresses.

For epi internal planning and reporting, anonymised aggregated data may be shared with the Professional Education Committee.

Your rights as the data subject and our contact details

As epi  commits to ensure the highest level of data protection the users have following rights:

Right of access: users have the right to request confirmation as to whether or not their personal data is being processed, and, where that is the case, to request access to the personal data and information such as the purposes of the processing or the categories of personal data concerned.

Right to rectification: users have the right to request the correction of inaccurate personal data and where necessary, the completion of incomplete personal data.

Right to restriction of processing: users have the right to request epi to restrict the processing of their personal data under certain circumstances e.g. if you have submitted your objection to processing, for the duration of any verification.

Right to erasure: Users have the right to request erasure of personal data without undue delay under certain circumstances, e.g. if their personal data is no longer necessary for the purposes for which it was collected or if their personal data has been unlawfully processed.

Right to object: If data are collected on the basis of data processing for the purposes of legitimate interests, you have the right to object to the processing at any time for reasons that arise from your particular situation.

Users can assert their above mentioned rights by emailing to We will then cease to process the personal data, unless there are compelling legitimate grounds for continued processing which override the interests, rights and freedoms of the data subject, or if the processing serves the enforcement, exercise or defence of legal claims.

Our data protection officer will be pleased to answer any queries and address any concerns you may have on all matters relating to data protection:

datenschutz süd GmbH
Phone: +49 931 3049760.